Before I wrote this post, I posted the question on social media:
Why do you think it is important to delegate tasks?
One of them replied:
“How the s*** do you get everything done?!?!”
But of course, not everyone is able to let it go. In fact, some people view delegation as a negative thing. But we are here to tell you that it’s a good thing.
Here are just some reasons why you should delegate (the correct way):
1) It shows good leadership
2) It empowers the team you are working with
3) You earn respect from your subordinates
4) Shows that you know your way is not always the right way
5) You macromanage instead of micromanage
Although delegating a task is summed up easily as entrusting a task to another person more commonly of less seniority than yourself, it takes skill and good character to be able to delegate a task effectively. But not to worry, we will show you how.
Before you start sorting out tasks to your subordinates, do take some time to read this and reorganise the way you do your delegation – you may just up your team’s productivity level by several notches!
There are some things that only you can do and some that your team members or subordinates have the potential to do. Do take time to sit down and separate the tasks that can be released to another person, tasks that can be delegated but with proper training and guidance and tasks that only you are able to complete.
PICK THE BEST
Firstly, we need to understand that everyone is different. We are all equipped with different personalities, talents and views. Each task that you have on hand to delegate should be given to the person most suited for the job. People who are meticulous would be better at looking at all the minor details of a certain project and an ambitious person could handle the direction of a project. The key message is to pick the best person for the task. In turn, you’ll have someone who is actually interested and suited for the job rather than a person who is not inspired to move on with the task given and finds it difficult to complete it without aid from you.
GIVE CLEAR INSTRUCTIONS
This is especially important if it is the first time you are delegating a new project to a person. Most of the time, when the project fails, it is not the fault of the person executing it, it is because the instructions given prior to the execution was not thorough enough and goals were not set properly. Strike a balance between having high expectations and having a lack of faith in the person you are passing the task to. Written instructions and goals is a good way to measure the potential of your subordinate to complete the task allotted to him or her.
When the job is done and you are praised for a job well done, do not just leave it at that. Remember to give credit to the person who completed the project. It is vital to show appreciation and give encouragement to your subordinate. It is the fuel for them to continue performing their best in future projects. If possible, appreciate them in public, but teach and guide them without making a scene.
So, what do you say? Ready to lighten the load, give up your micromanaging ways and lead your team to greater heights? Try these tips and just watch – because the work won’t always be busy, but growth is what you will see.